Policy Control System (PCS) Administrator

Your Influential Mission: You Will...

• Maintain the Policy Control System as the single, authoritative source of truth for all corporate policies and procedures.
• Apply and enforce the agreed identification codes, naming conventions and formatting standards for every controlled document, so that lineage and traceability are always clear.
• Carry out the final administrative review of submitted documents before publication, and check that versioning is correct so a new document properly supersedes the one before it.
• Coordinate with departments across the business to confirm that stakeholder feedback has been incorporated and that each document has the required sign-off before release.
• Manage the release of finalised documents into the central repository, keeping them accessible to the right user roles and restricted from everyone else.
• Configure access rights and permissions in the system according to defined user roles and security levels.
• Look after the full document lifecycle: storage, retention, decommissioning and archiving, in line with company policy and legally required retention periods.
• Protect published documents using the agreed technical settings, so that final versions cannot be altered.
• Deliver practical training to document owners and approvers on how the system works, and keep records of who has been trained.
• Support internal audits by producing complete, traceable documentation and audit trails, and help log and track the remediation of any findings.